SSN Instructions and Information

It has come to our attention that some CNA students have been submitted by training programs and have actually registered for the certification exam with invalid social security numbers. The students in question have used a nine-digit number beginning with the number “9”, which is actually an Individual Taxpayer Identification Number or “ITIN”. According to the Administrative Code, individuals who are placed on the Registry MUST have a Social Security Number. An ITIN is NOT a Social Security Number, which will cause them to NOT be placed on the Health Care Worker Registry and, therefore, will prevent them from working as a CNA.

The guidelines for invalid social security numbers can be found at https://www.ssa.gov/kc/SSAFactSheet–IssuingSSNs.pdf. Information concerning ITINs may be found at https://www.irs.gov/individuals/individual-taxpayer-identification-number.

Briefly social security numbers are invalid if they:
• begin with the number “9”.
• begin with the number “666” in positions 1 – 3.
• begin with the number “000” in positions 1 – 3.
• contain the number “00” in positions 4 – 5.
• contain the number “0000” in positions 6 – 9.

As a Program Coordinator, it is vital that you take the necessary steps to ensure that individuals have valid social security numbers prior to beginning your training program. In order to verify this information, it will be necessary for the training program to see the individual’s social security card prior to being admitted to the program.

A student cannot enter a BNATP without a valid social security number because of the requirement for a fingerprint background check that must be initiated before the first day of class.

Students who successfully complete a training program have 12 (twelve) months from the date of program completion in which to take the CNA exam.

If you have any questions or concerns, please do not hesitate to contact our office. For more information about this matter, you can contact the Registry by email at this address (note, clicking on link will open email client) dph.hcwr@illinois.gov or check the IRS website at the links provided. We thank you for your assistance in this matter.